![]() Include all the contractor and consultant fees here. employees) for short-term or part-time staffing needs. You may also choose to bring on contractors (vs. Nonprofits often use consultants to assist with grant requirements, especially for activities such as evaluation. This category would include any items such as taxes (e.g., FICA, workers’ compensation) and benefits (e.g., health insurance), prorated based on the salaries dedicated to the program. For example, if the Executive Director will spend 5% of her time on the program, then include 5% of her salary. Include the salaries required for all staff supporting the program, based on the percentage of time they’ll spend.Here are some common categories used in program budgets: Once you have a list of expenses, it’s time to categorize them. This list should include absolutely every expense, even if it’s already funded or will be provided through in-kind support. Once you have your list, review it to ensure you didn’t miss anything. As you’re thinking through all those activities, write down all the expenses for each one. If you haven’t developed a program description yet, think through all the activities required to plan for and implement the program. For example, if your staff will attend outreach events, consider the costs of staff time, mileage, vendor fees, brochures and business cards for the table, tent rentals, etc. To make sure you capture everything, read through your program description and consider everything that will cost money or time. Don’t worry about categorizing anything or determining costs at this point – just jot down all the expenses in one long list. The first step to create a program budget is to make a list of all the expenses your organization will have to cover annually for the program to be successful. Here are 5 easy steps to finishing your budget in a morning: Make a list of all the expenses But this is an important first step that you shouldn’t skip! Not only will it help you determine if you can actually afford the program, it will also help you make a stronger case for funding in grant applications.įortunately, creating a program budget is easy if you have a program description or a clear vision of your program. ![]() In this environment, it’s easy to ignore the need for a program budget. Oftentimes, programs are created quickly and delivered by existing staff with existing resources. They also develop new programs regularly as their communities’ needs change. Nonprofits offer lots of programs to improve their communities.
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